ASMS Privacy Policy
Effective Date: July 12, 2026
1. Introduction
Welcome to Africa School Management System (ASMS). ASMS is a cloud-based School Management System designed to help educational institutions manage admissions, student records, academics, finance, communication, staff management, transportation, inventory, and other school operations.
This Privacy Policy explains how we collect, use, store, process, disclose, and protect personal information when you use our website, platform, and related services.
2. Who We Are
ASMS is a Software-as-a-Service (SaaS) platform developed to support educational institutions across Africa.
- Website: https://asms.africa
- Email: support@asms.africa
3. Who Controls Your Information
Information controlled by ASMS
- Subscriber accounts
- Platform administrators
- Billing information
- Support requests
- Website visitors
- Platform usage and security logs
Information controlled by Schools
- Student information collected
- Staff information entered
- Access permissions to school records
- Retention periods for records
- Updates or removal of records
ASMS processes this information solely for the purpose of providing the services requested by the subscribing school.
4. Information We Collect
Account Information
- Name
- Email address
- Phone number
- Password (encrypted/hashed)
- Job title
- School information
- Subscription details
Student Information
- Names, IDs, DOB, gender
- Passport photographs
- Parent/guardian details
- Class enrolment, attendance
- Academic performance, assessments
- Behaviour, disciplinary records
- Awards, achievements
- Medical/emergency contacts
Parent/Guardian Information
- Names
- Phone numbers
- Email addresses
- Residential addresses
- Relationship to student
- Emergency contacts
Employee Information
- Employment details
- Qualifications
- Professional history
- Attendance
- Payroll information
- Performance records
- Internal evaluations
Financial Information
- Subscription payments
- School fee payments
- Invoices
- Payment references
- Transaction history
ASMS does not store complete debit or credit card information. Payments are processed by authorized providers.
Technical Information
- IP address
- Browser type
- Device information
- Login history
- Operating system
- Error logs
- Session activity
- Security events
5. How We Use Information
- Provide and maintain the platform
- Authenticate users
- Manage school operations
- Process subscriptions and payments
- Generate academic records and reports
- Provide customer support
- Improve platform functionality
- Detect fraud and abuse
- Maintain system security
- Communicate service updates
- Comply with legal obligations
We do not sell personal information.
19. Contact Us
If you have questions regarding this Privacy Policy or how personal information is handled, please contact us:
- Email: support@asms.africa
- Website: https://asms.africa